Conflict of Interest Policy

Dalia Association’s ability to achieve its mission requires it to be seen as credible, fair professional, and ethical in all its actions. Dalia Association strives to earn and maintain the Palestinian public’s trust by pursuing and promoting policies that increase the integrity of Palestinian institutions.

To this end, the Board of Directors of Dalia Association is proud to make clear and public its policy about conflict of interest. The purpose of the policy is to prevent actual or perceived conflicts and to ensure an appropriate response when conflict of interest is identified. The conflict of interest policy applies to all people acting in their capacity as affiliates of Dalia Association, whether as staff, board members, volunteers, consultants, or others.

Given that Dalia Association is a community-based organization that actively recruits volunteers, staff, board members, donors, beneficiaries and others because of their diverse connections, broad networks and community activity, we can expect that there will be times when a person is in a position to use their affiliation with Dalia Association to benefit an interest of theirs. Examples might include:

•    A board member must vote to hire one of several service firms, one of which is a firm in which s/he has a vested financial interest.

•    A volunteer is asked to evaluate potential grantees, one of which has a formal, organizational affiliation, political or otherwise, with an organization the volunteer works with.

•    A staff member helps spread the word about a new position, and one of the applicants is a relative.

It is critical that we resolve all real or perceived conflicts of interest in ways that are ethical and that will maintain our integrity and credibility. Dalia Association’s guidelines are:

(1)    Disclosure. Every person affiliated with Dalia Association is expected to disclose conflict of interest, perceived or real, when it arises to the chair of the Board.

(2)    Abstention from Decision-Making. A person with a conflict of interest may provide information to inform decision-making, but should not participate in or be present at the time relevant decisions are made. The abstention should be noted in the minutes.

(3)    Avoidance of Self-Dealing. Members of the board of directors and staff must not receive direct or indirect financial benefit from their activities with Dalia Association outside legitimate salaries and pre-approved reimbursement of expenses.

Anyone can call attention to a potential conflict of interest. In all cases of potential or perceived conflict of interest, the chair of the Board of Directors is the focal point for notification. The chair of the board may resolve the situation, bring the situation to the board, or convene an ad hoc ethics committee to consider the situation. If the chair of the Board of Directors is involved, any other member of the Board of Directors may be contacted.

Approved by the Board of Directors, Dalia Association, 10 April 2008